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Gifts and Hospitality Register

The acceptance of gifts or hospitality by staff or volunteers could be perceived as a conflict of interest that may compromise impartiality.

Offers of gifts should be reported to the Trustees and recorded in the Gifts and Hospitality Register, unless of insignificant value, such as a key ring or similar. In general, gifts that may be of value of more than £50, should be included. In considering accepting gifts, the following principles should be applied:

  • The reason and timing of the gift must be appropriate. For example, a bottle of wine at Christmas, as opposed to a substantial gift just prior to a contract decision being made.
  • It should be of limited value. In general, no more than £50 for any one gift or £250 in cumulative value from any one individual or organisation in a 12-month period.
  • It should be of a one-off or irregular nature. That is, would not be viewed by HMRC as a regular source of income for personal taxation purposes.
  • Where possible, gifts should be applied for charitable purposes, unless this would cause offence. For example, included in a raffle rather than retained by the individual.

In exceptional circumstances, these principles may be overridden, where this can be justified by business needs. For example, where a visitor presents an unexpected substantial gift and refusal would cause offence.

The register will be reviewed, signed by the Chair and published on an annual basis.

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July 24, 2023

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Corporate Members

Willans LLP Solicitors
Bence Builders Merchants
Savills
Leckhampton Builders
Cheltenham Ladies' College
University of Gloucestershire
hcrlaw
County To County
Cape Homes
EvansJones
Everyman Theatre

The Society welcomes new Corporate Members – see our Corporate Membership page

Cheltenham Civic Society is affiliated to Civic Voice, the national organisation for the civic movement in England.

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© 2025 Cheltenham Civic Society | Affiliated to Civic Voice | Registered Charity No. 1166580

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